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OSAA Broadcast Email Announcements

June 18, 2009

REMINDERS
09-10 NFHS Rules Books Order Form - Don't forget to get your 2009-10 rules books orders in to the OSAA. Fall Sports Orders will be shipped the week of August 4. Each school will receive one rule book for each OSAA-sanctioned activity they are registered in that has a rule book. This free rule book will be sent prior to the first practice date of each season. These complimentary rule books should not be included in any other rule book orders placed for the 2009-10 school year. Contact Amerilyn Rivett with questions.

Spring Reimbursement Checks - These were mailed to member schools last week. Checks are being held at the OSAA for schools that haven't completed the NFHS Spring Participation Survey or have not sent in gate receipts from Spring State Championship events. Contact Marla Starkman if you have not received your reimbursement yet.

TIME SENSITIVE
Classification and Districting Committee June 8 Meeting Update - The update from the June 8 work session is now available. The Committee made no changes to Proposal #8 but did schedule their fall meeting for September 28, 2009. Contact Peter Weber with correspondence and questions.

Oregonian Cup Final Standings - Final Standings for the 2008-09 Oregonian Cup are now posted. Complete standings for each classification can be seen on the OSAA website. Contact Kyle Stanfield with questions.

Fall OSAA Administrator Workshops/Cheer Safety Clinics - The OSAA will be presenting 11 workshops to familiarize representatives from member schools with the services, policies, procedures, rules and interpretations of the Association in August and September of 2009. These workshops are particularly helpful for athletic directors to review new rules, policies and interpretations of the OSAA, and to have questions or concerns clarified by the OSAA staff. Each member school shall ensure that at least one representative participate in one of the annual Administrator Workshops presented by OSAA staff. Contact Kyle Stanfield with questions.

REFERENCE
Teacher's Guide to Marketing School Sports - Sports Career Consulting has made this book about promoting high school sports available as a free download for OSAA member schools. In addition, Sports Career Consulting is hosting a Summer Conference in Las Vegas, July 12-14. The goal of the event is to encourage schools to be more proactive in the way they market and promote high school sports as a means not only for generating much needed revenue for their programs but also to create an outlet for hands-on business education. A special OSAA rate of $150 has been established. Contact Chris Lindauer at chris@sportscareerconsulting.com with questions.

June 1 , 2009

The OSAA Executive Board met via conference call on Wednesday, May 27, and took the following actions:

-Received an update from Association attorneys regarding legal issues facing the Association.

-Accepted a letter of resignation from Rick Pass, Superintendent, Knappa School District, who was recently elected to the position of 2A Representative on the OSAA Executive Board, and appointed Brad Yates, Superintendent, Santiam Canyon School District, to temporarily fill the position until an election can be held to fill the position at the October Delegate Assembly Meeting.

-Requested that the Classification and Districting Committee meet for a closed work session with Executive Board representatives on June 8 to review concerns from the Board regarding:

The potential recommendation of the Committee that “hybrid leagues” not motivated by travel considerations be established.
The potential recommendation of the Committee that a “hybrid league” including schools from more than two classifications be established.

Contact any Executive Staff member with questions.

May 28, 2009

TIME SENSITIVE
Important Reminders for 2009-10 - OSAA Executive Director Tom Welter released a memo which includes important reminders as we move towards the 2009-10 school year. Items include information about eligibility, satisfactory progress towards graduation, coaches education requirements, and the fall administrative workshop requirement. Contact any Executive Staff member with questions.

09-10 NFHS Rules Books Order Form - Don't forget to get your 2009-10 rules books orders in to the OSAA. Fall Sports Orders will be shipped the week of August 4. Each school will receive one rule book for each OSAA-sanctioned activity they are registered in that has a rule book. This free rule book will be sent prior to the first practice date of each season. These complimentary rule books should not be included in any other rule book orders placed for the 2009-10 school year. Contact Amerilyn Rivett with questions.

May 15, 2009

TIME SENSITIVE
Classification and Districting Committee May 11 Meeting Update, Proposal #8, and Petition to Play Down - The update is now posted along with Proposal #8 and the Petition to Play Down. The Committee has also posted all submitted proposals for viewing. The next public meeting with take place in September, time and location to be determined. Contact Peter Weber with correspondence and questions.

Free OHSU Atlas & Athena Training - The OSAA has teamed up with OHSU to promote their Atlas & Athena Program. Due to a generous grant, schools can apply to have Atlas & Athena in their school free of charge. Go to the OSAA Foundation website for more information. Contact Kyle Stanfield with questions.

May 6 , 2009

REMINDERS
A reminder that the Association year always ends on May 26 (a Tuesday this year) which means the Summer Activities (Non-OSAA) begin on Wednesday, May 27. Please make sure that your coaches are aware of these dates. Remember that the "Rule of Two" is still in effect prior to May 27 for all OSAA coaches including baseball and softball coaches whose high school season has ended. Contact any Executive Staff member with questions.

A clarification on questions that have been received about financing options for school activities. Schools are reminded that regardless of where the funding comes from (district budget, fundraised, donation, benefactor, etc.) the school must maintain control of the program. Please reference Board Policy #38.

TIME SENSITIVE
Executive Board May 4 - Meeting Summary - The final Executive Board meeting of the year took place on May 4 at the OSAA office in Wilsonville. Attachments include Q & A's in regards to Rule 8.1 "Academic Eligibility," and the 09-10 Calendar. Contact any Executive Staff member with questions.

Officials Fee Review Committee - Conducted its fifth meeting on May 4, 2009 at the OSAA Office in Wilsonville. An update on the progress of the committee is now posted. Contact Brad Garrett with questions.

REFERENCE
Memo from Executive Director - OSAA Executive Director Tom Welter released a memo in regards to modifying the Track & Field Championships to avoid religious discrimination. Please review and Contact Tom Welter with Questions.

Track & Field Disqualification Forms – The OSAA now has official disqualification forms available for Track & Field. The forms are a 2-part NCR form and come in packages of 20. Cost is $6 per package. Order using the link above. Forms will be mailed out beginning next week. Note that these forms are recommended but not required. Contact Brad Garrett with questions.

April 29, 2009

REMINDERS
Track & Field Disqualification Forms – The OSAA now has official disqualification forms available for Track & Field. The forms are a 2-part NCR form and come in packages of 20. Cost is $6 per package. Order using the link above. Forms will be mailed out beginning next week. Note that these forms are recommended but not required. Contact Brad Garrett with questions.

TIME SENSITIVE
Executive Board May 4 - Meeting Agenda - The final Executive Board meeting of the year will take place on May 4 at the OSAA office in Wilsonville. Contact any Executive Staff member with questions.

REFERENCE
Dairy Farmers of Oregon Academic All-State Spring Results - Results are in for the band, orchestra, speech, choir, baseball, golf (boys and girls), softball, tennis (boys and girls) and track & field (boys & girls) teams that were eligible in the Spring. The OSAA is continuing to list all teams with a 3.00 or higher GPA as well. Lapel pins have been sent to all schools that placed in the Top 10 in their classification. Congratulations to all schools that participated in this student recognition program. Contact Kyle Stanfield with questions.

Farmers Insurance Scholar Program - Graduating seniors who have achieved a 3.50 or higher cumulative GPA and earned a varsity letter in an OSAA-sanctioned sport (Scholar Athletes) or competed in an OSAA-sanctioned activity (Activity Scholars) are eligible. Each senior receives a certificate of achievement from the OSAA and Farmers Insurance Group. Schools may be contacted by Farmers Insurance agents to assist in the presentation of the certificates. To order certificates, log on to the OSAA website, Awards and the Farmers Scholar Program link. You can fill out the web-based form on that page to let us know how many of each type of certificate you need, as well as the date, time, site and type of presentation ceremony. Certificates will be mailed out by the OSAA. Contact Kyle Stanfield with questions.

Tennis State Championship Memo - Results of the survey relating to the number of seeded players/doubles team is addressed. Contact Cindy Simmons with questions.

Member School Discount Ticket Order Form - This form is to be used only by member schools for purchasing discount tickets to OSAA State Championship events, first round through final sites. Note that payment must accompany all orders. Contact Amerilyn Rivett with questions.

April 24, 2009

TIME SENSITIVE
Classification and Districting Committee April 20 Meeting Update and Proposal #7 - The update is now posted along with Proposal #7. The Committee has also posted all submitted proposals for viewing. The next Classification and Districting meeting will be held Monday, May 11 at the Shiners Building across the street from the OSAA office in Wilsonville. Contact Peter Weber with correspondence and questions.

April 13, 2009

REMINDERS
The OSAA has teamed up with OHSU to promote their Atlas & Athena Program. Due to a generous grant, schools can apply to have Atlas & Athena in their school free of charge. Go to the OSAA Foundation website for more information.

TIME SENSITIVE
Classification and Districting April 6 Meeting Update - The update is now posted. The Committee has also posted all submitted proposals for viewing. Next Classification and Districting meeting will be held Monday, April 20 at the OADA Conference in Sunriver. Contact Peter Weber with correspondence and questions.

Delegate Assembly April 6 Meeting Summary - The summary of the second Delegate Assembly meeting of the school year is now available. Actions from the meeting include tabling of the Contest Limitation Proposal and adoption of the amendment to raise individual eligibility academic standards to ensure participants are on track towards graduation. Contact any Executive Staff member with questions.

Dairy Farmers Academic All-State Spring Nomination Forms (Deadline - Extended to April 17) - Baseball, softball, golf (boys and girls), tennis (boys and girls), track (boys and girls), band, orchestra, choir and speech teams are eligible in the Spring. The deadline is Friday, April 10 at 4 p.m. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we are in the 12th year of this student recognition program. Contact Kyle Stanfield with questions.

REFERENCE
The OADA is sponsoring free of charge the NFHS - Coaches Education for AD's on Friday, April 17 from 5-8:30 p.m. at the OADA Conference in Sunriver. Contact Bill Bowers for more information and registration to this years conference.

April 1, 2009

REMINDERS

The OSAA has teamed up with OHSU to promote their Atlas & Athena Program. Due to a generous grant, schools can apply to have Atlas & Athena in their school free of charge. Go to the OSAA Foundation website for more information.

2008-09 Oregonian Cup Winter Results - The Winter Results of the Oregonian Cup are now posted. Contact Kyle Stanfield with questions.

Farmers Insurance Scholar Program - Graduating seniors who have achieved a 3.50 or higher cumulative GPA and earned a varsity letter in an OSAA-sanctioned sport (Scholar Athletes) or competed in an OSAA-sanctioned activity (Activity Scholars) are eligible. Each senior receives a certificate of achievement from the OSAA and Farmers Insurance Group. Schools may be contacted by Farmers Insurance agents to assist in the presentation of the certificates. To order certificates, log on to the OSAA website, Awards and the Farmers Scholar Program link. You can fill out the web-based form on that page to let us know how many of each type of certificate you need, as well as the date, time, site and type of presentation ceremony. Certificates will be mailed out by the OSAA. Contact Kyle Stanfield with questions.

TIME SENSITIVE
Spring District Meet Director Request (Deadline - April 3) - We need your help in gathering information for the 2009 District Meets. If your school is in charge of your District Meet for track and field, tennis, and/or golf please download this spreadsheet, input your event/contact information and email the completed file to Kristie Patterson at OSAA. Contact Kristie with questions.

Dairy Farmers Academic All-State Spring Nomination Forms (Deadline - April 10) - Baseball, softball, golf (boys and girls), tennis (boys and girls), track (boys and girls), band, orchestra, choir and speech teams are eligible in the Spring. The deadline is Friday, April 10 at 4 p.m. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we are in the 12th year of this student recognition program. Contact Kyle Stanfield with questions.

Oregon Sports Hall of Fame Scholarships (Deadline - April 30) - Every year the Oregon Sports Hall of Fame awards up to nine $2000 scholarships to outstanding Oregon student athletes who will be attending Oregon colleges. These worthy scholarship recipients are routinely straight-A students with multiple All-League and All-State designations and other leadership attributes. Get more information about the scholarships and download an application by following the link above. Contact Lauren Simmons at the Oregon Sports Hall of Fame (503-227-7466) with questions.

REFERENCE
Please inform Band, Orchestra and Choir Directors that the on-line registration forms for the respective 2009 OSAA Music State Championship Events have been posted on the Band/Orchestra and Choir pages of the OSAA website. The password for these forms is "STATEREGISTRATION" (No quotes, No spaces, All caps). Contact Mike Wallmark with questions.

12th Annual Nike Hoop Summit - Watch the best high school stars compete on an international stage. One USA team vs. one WORLD team competing for one game and a chance to make their mark on the global basketball map. Special Price of $5 in advance or $10 at the door.

Volleyball Memo: Use of flags by line judges will be required for all OSAA matches beginning this fall, 2009. Memo addresses this new state adoption. Contact Cindy Simmons with questions.

March 19, 2009

REMINDERS
Winter travel reimbursement checks will be sent to member schools in the upcoming weeks. Per Executive Board policy, travel reimbursement checks will only sent to those schools that have completed the NFHS Winter Participation Survey and have turned in gate receipts from Winter State Championship events. Please check SchoolNet to see if you have submitted the NFHS Winter Participation Survey.

TIME SENSITIVE
Delegate Assembly April 6 Meeting Agenda - The agenda for the second Delegate Assembly meeting of the school year is now available. Please discuss the proposed amendments and caucus items in your league and make sure your Delegate Assembly representative is aware of any feedback prior to the meeting on April 6. Contact any Executive Staff member with questions.

Spring District Meet Director Request - We need your help in gathering information for the 2009 District Meets. If your school is in charge of your District Meet for track and field, tennis, and/or golf please download this spreadsheet, input your event/contact information and email the completed file to Kristie Patterson at OSAA. Contact Kristie with questions.

REFERENCE
Oregon Sports Hall of Fame Scholarships (Deadline - April 30) - Every year the Oregon Sports Hall of Fame awards up to nine $2000 scholarships to outstanding Oregon student athletes who will be attending Oregon colleges. These worthy scholarship recipients are routinely straight-A students with multiple All-League and All-State designations and other leadership attributes. Get more information about the scholarships and download an application by following the link above. Contact Lauren Simmons at the Oregon Sports Hall of Fame (503-227-7466) with questions.

Softball Coaches Information - The NFHS has an outstanding document on basic strategies a coach might utilize to match the skills of the DP and FLEX players to complement one another. Contact Cindy Simmons with questions.

March 16, 2009

Proposed Amendment - Contest Limitation

The OSAA Executive Board met during the 6A-5A Boys Basketball tournament last week in Eugene. Among a variety of topics discussed, the Board reviewed the upcoming Delegate Assembly agenda items scheduled to be voted on at the April 6th Delegate Assembly meeting in Portland.

Given the unprecedented tough economic times that all member schools are currently facing, the Board voted unanimously to propose to the Delegate Assembly that contest limitations be reduced at all classification levels effective next year (2009-2010). The Board's primary concern is to assist member schools to maintain all current programs. The goal of these proposed reductions is to reduce costs to member schools in terms of travel, officials fees, and home game management expenses. This across the board reduction will help to maintain a level playing field and competitive balance for all member schools.

Please review the attached proposal, discuss it with your staff and other league members and let your Delegate Assembly representative know your thoughts prior to the April 6th meeting.

Thank you for your continued support of high school activities.

February 28, 2009

TIME SENSITIVE

Classification and Districting Committee February 23 Meeting Update and Proposal #5 - The update is now posted along with Proposal #5. The staff will also be posting all proposals received by the committee very soon. The next Classification and Districting meeting will be held Monday, April 6 at the DoubleTree Portland/Lloyd Center following the Delegate Assembly meeting. Please submit all correspondence to Peter Weber.

February 25, 2009

REMINDERS

Athletic Directors of schools with basketball teams that have qualified for the state playoffs are reminded to please e-mail stevew@osaa.org with your game times as soon as possible so we can update the brackets and assign officials. Be sure to include gender and classification.

Please inform your Speech Coach that updated information for Speech Coaches and Speech District Directors has been added to the Speech page of the OSAA website. Contact Mike Wallmark with questions.

TIME SENSITIVE

Officials Fee Review Committee - Conducted its third meeting on February 9, 2009 at the OSAA Office in Wilsonville. An update on the progress of the committee is now posted. Contact Brad Garrett with questions.

INFORMATIONAL

The Case of High School Activities - The NFHS has published a report on how and why activities play such a crucial role in the lives of high school participants. We ask all school to please review this report from the NFHS.

Dairy Farmers of Oregon Academic All-State Winter Results - Results are in for the cheerleading, swimming (boys and girls), wrestling, basketball (boys and girls) and dance/drill teams that were eligible in the Winter. The OSAA is continuing to list all teams with a 3.00 or higher GPA as well. Lapel pins have been sent to all schools that placed in the Top 10 in their classification. Congratulations to all schools that participated in this student recognition program. Contact Kyle Stanfield with questions.

Spring Plans, Brackets and Districts - Updated information for the 2009 season is now available for Golf , Tennis , Track & Field , Baseball and Softball . Please review this information with all necessary personnel in your school/district. Contact any Executive Staff member with questions.

February 11, 2009

REMINDERS

Additional Dance/Drill Championship Information has now been posted. Contact Mike Wallmark with questions.

Athletic Directors of schools with basketball teams that qualify for the state playoffs are reminded to please e-mail stevew@osaa.org with your game times as soon as possible so we can update the brackets and assign officials. Be sure to include gender and classification.

Schools that are co-oping in spring activities are encouraged to review the OSAA website under their member school to make sure their co-op is listed. Deadline for spring co-ops is March 16. Contact Marla Starkman with questions.

TIME SENSITIVE

Dairy Farmers Academic All-State Fall Nomination Forms (Deadline - February 13) - Cheerleading, dance/drill, swimming (boys and girls), basketball (boys and girls) and wrestling teams are eligible in the Winter. The deadline is Friday, February 13 at 4 p.m. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we are in the 12th year of this student recognition program. Contact Kyle Stanfield with questions.

INFORMATIONAL

Spectator Conduct Reminders - Reminders of Spectator Conduct has been posted. Please review before the upcoming basketball playoffs. Contact Cindy Simmons with questions.

February 3 , 2009

REMINDERS

The 2009 4A Boys and 3A/2A/1A Boys Golf State Championships have been moved to Quail Valley Golf Course in Banks due to an issue with availability at the OGA Golf Course. Contact Peter Weber with questions.

TIME SENSITIVE

Executive Board February 2 - Meeting Summary - The third Executive Board meeting of the year took place on February 2 at the OSAA office in Wilsonville. Attachments include the finalized Winter 2010 Special Districts and School Violations. Contact any Executive Staff member with questions.

INFORMATIONAL

Baseball/Softball Line-up Cards – The OSAA now has official line-up cards available for both baseball and softball. The cards are a 3-part NCR form and come in packages of 35. Cost is $6 per package. Order using the link above. Cards will be mailed out beginning next week. Note that these line-up cards are recommended but not required. Contact Cindy Simmons (softball) and Peter Weber (baseball) with questions.

OCCA Coach of the Year - Nomination form is now available for the OCCA Coach of the Year. Please fill out and return to the OCCA by March 1.

January 26, 2009

TIME SENSITIVE

Executive Board February 2 - Meeting Agenda - The third Executive Board meeting of the year will take place on February 2 at the OSAA office in Wilsonville. Contact any Executive Staff member with questions.

PROPOSED Winter 2010 Special Athletic Districts - Using the information provided to us by schools about sports in which they will be participating next Winter, we have created the PROPOSED Winter 2010 Special Athletic Districts. We are requesting that each school carefully study their placements and notify us in writing by January 30 of any errors, omissions, proposed alternative placements or co-op designations. The Executive Board will adopt the Special Athletic District Placements for Winter 2010 at its February 2, 2009 meeting. Please note that until these placements have been reviewed and the Board has made the final adoption, they should be considered tentative. Contact Kyle Stanfield with questions.
By Sport: Basketball (Boys) | Basketball (Girls) | Swimming (Boys) | Swimming (Girls) | Wrestling

January 16, 2009

REMINDERS

Qwest Scholarship Program - Wyatt Briggs of Scio High School and Robyn Neimann of Mountain View High School were the inaugural recipients of the Qwest Scholarship Program. These two student-athletes will receive a $1,000 scholarship from Qwest and the OSAA for showing their commitment to leadership and community service. Congratulations from Qwest and the OSAA!

2009 Dance Divisions and Dates/Locations has now been posted. Contact Mike Wallmark with questions.

TIME SENSITIVE

Classification and Districting January 12 Meeting Update - The update is now posted along with Proposals #2, #3, and #4. The Committee has also posted all submitted proposals for viewing. Next Classification and Districting meeting will be held Monday February, 23. Contact Peter Weber with correspondence and questions.

Cheerleading State Championship Registration (Deadline - January 20) - Registration information for the 2009 Cheerleading State Championships is available online and the deadline for registering is Tuesday, January 20. Please pass this information on to your cheerleading coach. Contact Mike Wallmark with questions.

INFORMATIONAL

Portland Trail Blazers "Spirit of a Champion Night" - Saturday March 7 the Portland Trail Blazers and Bruce Brown are teaming up for a Spirit of a Champion Night. Hear Bruce Brown speak and then watch the Portland Trail Blazers take on the Minnesota Timberwolves. Discounted ticket prices are available. Please view flier for more information.

January 7, 2009

REMINDERS

Fall travel reimbursement checks were sent to member schools yesterday, January 6, 2009. Per Executive Board policy, travel reimbursement checks were only sent to those schools that have completed the NFHS Fall Participation Survey and have turned in gate receipts from Fall State Championship events. Please check SchoolNet to see if you have submitted the NFHS Fall Participation Survey.

Classification and Districting Committee will meet on Monday, January 12 at 9 a.m. at the OSAA Office in Wilsonville. The meeting agenda is now posted. Please contact Mike Wallmark or Peter Weber with questions.

Each school will receive one rule book for each OSAA-sanctioned spring activity they are registered in that has a rule book. These complimentary rule books should not be included in any other rule book orders placed for the Spring season. Contact Amerilyn Rivett with questions.

TIME SENSITIVE

Swimming District Meet Director Information Request - If your school is in charge of your league's Swimming District Meet, please download this spreadsheet, input your event/contact information, and email the completed file to Kristie at OSAA by January 9. Contact Kristie Patterson with questions.

Wrestling District Meet Director Information Request - If your school is in charge of your league's Wrestling District Meet, please download this spreadsheet, input your event/contact information, and email the completed file to Kristie at OSAA by January 9. Contact Kristie Patterson with questions.

January 4, 2009

TIME SENSITIVE

Winter Endowment Contest Extension - Based on inquiries from a few schools, we are extending the date for Winter Endowment contests through Saturday, January 17. Schools will still need to send in the application to get approval. Likewise, if a postponed Endowment contest is being made up, the host school should contact our office so we can update our schedule accordingly. Contact Kyle Stanfield with questions.

December 10, 2008

REMINDERS

Fall travel reimbursement checks will be sent to member schools January 5,2009 to avoid confusion over the holiday break. Per Executive Board policy, travel reimbursement checks will only be sent to those schools that have completed the NFHS Fall Participation Survey and have turned in gate receipts from Fall State Championship events. Please check SchoolNet to see if you have submitted the NFHS Fall Participation Survey.

The OSAA Office will be closed beginning December 25 and will re-open January 5, 2009. Best wishes to everyone for a happy and healthy holiday season.

OSAA Board Policy #9 "Cheer Safety Clinics" requires that any cheerleading coach who is solely responsible for coaching a team at any time attend a yearly OSAA Cheerleading Safety Clinic by November 1. If the cheer coach/advisor accompanying your cheerleaders has not attended a clinic this year, the squad may not perform partner stunts or tumbling. Contact Mike Wallmark with questions.

TIME SENSITIVE

Executive Board December 8 - Meeting Summary - This summary details action taken by the Board during its second meeting of the school year. Attachments include the finalized Fall 2009 Special Districts and School Violations. Contact any Executive Staff member with questions.

2009 Fall Pre-Selection Survey (Deadline - December 12) - The Winter Preselection Survey is available in the SchoolNet section of the OSAA website. The survey allows you to declare which sports your school will offer during the 2009 Winter season next school year. Survey responses will be used to create districts for the 2009 Winter season. Contact Marla Starkman for assistance.

2009 NFHS Participation Survey (Deadline - December 12) - All schools are required to complete the NFHS Participation survey regarding student participation in Winter activities. Seasonal state championship reimbursement will be sent in December only to those schools that have completed the survey. Contact Kyle Stanfield with questions.

Dance & Drill State Championship Registration (Deadline - January 8) - Registration information for the 2009 Dance & Drill State Championships is available online and the deadline for registering is Thursday, January 8. Please pass this information on to your dance & drill coach. Contact Mike Wallmark with questions.

INFORMATIONAL

Officials Fee Review Committee - Conducted its second meeting on December 2, 2008 at the OSAA Office in Wilsonville. An update on the progress of the committee is now posted. Contact Brad Garrett with questions.

Alumni Participating in Practice - Memo clarifying guidelines for using approved coaches during all practices, including vacation times. Contact Cindy Simmons with questions.

Swimming Memo - Information clarifying legislative requirements for pool drain covers, effective December 19, 2008. Contact Cindy Simmons with questions.

November 26, 2008

TIME SENSITIVE

Executive Board December 8 - Meeting Agenda - The second Executive Board meeting of the year will take place on December 8 at the OSAA office in Wilsonville. Primary agenda items include: Delegate Assembly Caucus Items and 2009 Fall Special Districts. Contact any Executive Staff member with questions.

Classification and Districting Committee, November 17, Update - DRAFT Proposal and Classification List – The Committee is requesting feedback from interested parties regarding the DRAFT proposal of a possible 6-classification league alignment intended to increase league sizes while using the current classification cut-off points. The Committee is also requesting suggestions regarding possible cut-off point revisions, and is requesting suggestions of ways to address the issues of “Improving public/private competitiveness,” and “Adjusting ADM based upon socio-economic status.” The Committee’s next meeting will be Monday, January 12, 2009, at the OSAA office in Wilsonville at 9 a.m. Contact Mike Wallmark or Peter Weber with questions.

November 21, 2008

REMINDERS

The Classification and Districting Committee met on Monday, November 17. They are currently reviewing several proposals. The Committee has scheduled a conference call on Tuesday, November 25 to finalize a proposal to be sent to the membership for input.

TIME SENSITVE

PROPOSED Fall 2009 Special Athletic Districts - Using the information provided to us by schools about sports in which they will be participating next Fall, we have created the PROPOSED Fall 2009 Special Athletic Districts. We are requesting that each school carefully study their placements and notify us in writing by December 1 of any errors, omissions, proposed alternative placements or co-op designations. The Executive Board will adopt the Special Athletic District Placements for Fall 2009 at its December 8, 2008 meeting. Please note that until these placements have been reviewed and the Board has made the final adoption, they should be considered tentative. Contact Kyle Stanfield with questions.
By Sport: Cross Country (Boys) | Cross Country (Girls) | Football | Soccer (Boys) | Soccer (Girls) | Volleyball

Winter Participation Survey - Please check your school page on osaa.org to confirm the Winter Activities your school has signed up to participate in and any cooperative sponsorship you may be involved in. Contact Marla Starkman with questions.

Swimming District Meet Director Information Request - If your school is in charge of your league's Swimming District Meet, please download this spreadsheet, input your event/contact information, and email the completed file to Kristie at OSAA by November 25. Contact Kristie Patterson with questions.

Wrestling District Meet Director Information Request - If your school is in charge of your league's Wrestling District Meet, please download this spreadsheet, input your event/contact information, and email the completed file to Kristie at OSAA by November 25. Contact Kristie Patterson with questions.

REFERENCE

Prevention of Skin Infection in Wrestling – The National Wrestling Coaches Association has developed a variety of resource materials that address skin issues in wrestling. This information is in different formats (i.e.. handouts, PowerPoint, video, etc..) and a link to the information is posted to the Wrestling page on osaa.org. Please encourage your wrestling staff to review this information and utilize the materials with parents and student athletes.

November 5, 2008

REMINDERS

Catastrophic Injuries Memo - Issued by Executive Director Tom Welter on reporting Catastrophic Injuries to the OSAA that happen in your school. Please review and respond to Brad Garrett with questions or comments.

OSAA Corporate Partner Thank You – Each year the OSAA asks administrators, coaches and students at member schools to help us in thanking our corporate partners. Please join us in showing our appreciation to our corporate partners by taking a moment to send a note thanking them for their support and letting them know their efforts make a positive impact on Oregon students. Thank you for helping us sustain these important relationships. Contact Peter Weber with questions.

TIME SENSITIVE

OSAA Foundation Winter Endowment Games – Schools wanting to schedule Winter Endowment Games are reminded to submit your application to the OSAA. Winter Endowment Games may be held in basketball, swimming and wrestling and may take place between November 28 and December 24. Contact Peter Weber with questions.

Oregon Wrestling Weight Monitoring Program Information – Several memos have been posted to the OWWMP webpage. Information related to initial assessments to set a minimum wrestling weight class, scale error allowances, and growth allowance policy. All wrestling coaches should review this information prior to participating in initial assessments. Contact Brad Garrett with questions.

Winter Financial Assistance Application - Oregon Sports Authority has partnered with the OSAA to provide financial assistance dollars again this season. Please be reminded that any student who received assistance in the Fall is not eligible for additional assistance this year. Winter applications are due by December 4. Contact Kyle Stanfield with questions.

REFERENCE

Gleukos Hydration Kit for Member Schools, Boosters Clubs, Concessions – Gleukos, official sport drink of the OSAA, is offering Hydration Kits and various products at wholesale pricing for your teams, events and student stores. This flyer details the different offers available through Gleukos and Soda Express. Contact Soda Express with questions.

Winter AD Checklist - Using input from around the state, the OSAA staff has compiled the following list of items as reminders for all Athletic Directors. Included are deadlines and links to where this information can be found on the OSAA website. Contact Peter Weber with questions.

OSAA Tickets Online - Fans are now able to purchase tickets to OSAA State Championship final sites online. Transactions will be handled through PayPal, although you do not need a PayPal account to purchase tickets. Tickets will be placed at the event "Will Call" window by last name on the day of the event. Contact Kristie Patterson with questions.

Oregon Golf Association Rules Presentations - The Oregon Golf Association (OGA) has made themselves available to put on Rules of Golf presentations for schools and leagues around the state. Contact information to schedule a rules presentation in your area is included in this memo. Please pass this on to your golf coaches.

October 23, 2008

REMINDERS

Athletic Directors of schools with teams in the playoffs are reminded to please contact the OSAA with your game times as soon as possible so we can update the brackets and assign officials.

Playoff Field Rental Requests - The OSAA Executive Board has determined that the expense for playoff contest field rental shall be incurred by the host school unless the host school field is deemed unplayable after consultation with the OSAA office. Consequently, all schools that host OSAA playoff events are expected to host those events at their regular season site or pay any facility rental costs if they wish to move the contest. Contact any Executive Staff member with questions.

Cooperative Sponsorships - If you are planning on co-oping in a winter activity, please check the districts to make sure your co-op is listed. If your co-op is not listed please contact Marla Starkman to check the status.

TIME SENSITIVE

Classification and Districting Committee October 20 Update – The Committee wants schools to know that the 2007-08 ADM figures are now posted on the home page of the OSAA website under OSAA Headlines. The Committee would like to hear from schools that plan on playing up in the next time block by November 5. The Committee’s next meeting will be Monday, November 17 at the OSAA office in Wilsonville at 9 a.m. Contact Mike Wallmark or Peter Weber with questions.

Delegate Assembly October 20 Meeting Summary - The summary of the first Delegate Assembly meeting of the school year is now available. Contact any Executive Staff member with questions.

Dairy Farmers Academic All-State Fall Results - Results are in for the football, volleyball, soccer (boys and girls), and cross country (boys and girls) teams that were eligible in the Fall. The OSAA is continuing to list all teams with a 3.00 or higher GPA as well. Congratulations to all schools that participated in this student recognition program. Contact Kyle Stanfield with questions.

Winter Plans, Brackets and Districts - Updated information for the 2008-09 school year is now available for Basketball , Swimming and Wrestling . Please review this information with all necessary personnel in your school/district.

Officials Fee Review Committee - Conducted its first meeting on October 6, 2008 at the OSAA Office in Wilsonville. An update on the progress of the committee is now posted. Contact Brad Garrett with questions.

REFERENCE

OCCA Final Fall One-Day Clinics - There are two OCCA Cheer Safety Workshops remaining on the schedule. The clinics will take place at Jesuit HS (Oct. 25) and Umatilla HS (Nov. 1). If you are planning on coming to the Umatilla Workshop please contact Katie Gillett at kate@mthoodcheer.com to pre-register. Coaches that attend these one-day clinics will satisfy the Board Policy requiring coaches who are solely responsible for coaching the team at any time to attend a Cheer Safety Clinic by November 1. Contact Mike Wallmark with questions.

October 8, 2008

REMINDERS

OSAA staff members have received inquires regarding the eligibility status of students who are enrolled in Oregon Connections Academy (ORCA). ORCA is a non-member charter school, therefore a student may represent his/her resident public school as specified by Rule 8.5.1 (b) in the OSAA Handbook. Contact any Executive Staff member with questions.

District Athletic Committees are reminded to forward copies of all committee decisions and rationale for those decisions to the OSAA. This should include all of the materials received as part of the hardship request. Please fax the information to Tom Welter's attention at 503-682-0960.

TIME SENSITIVE

Dairy Farmers Academic All-State Fall Nomination Forms (Deadline - October 9) - Football, volleyball, soccer (boys and girls), and cross country (boys and girls) teams are eligible in the Fall. The deadline is Thursday, October 9 at 4 p.m. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we begin the 12th year of this student recognition program. Contact Kyle Stanfield with questions.

2009 Fall Pre-Selection Survey (Deadline - October 9) - The Fall Preselection Survey is available in the SchoolNet section of the OSAA website. The survey allows you to declare which sports your school will offer during the 2009 Fall season next school year. Survey responses will be used to create districts for the 2009 Fall season. Contact Marla Starkman for assistance.

2009 NFHS Participation Survey (Deadline - October 9) - All schools are required to complete the NFHS Participation survey regarding student participation in Fall activities. Seasonal state championship reimbursement will be sent in December only to those schools that have completed the survey. Contact Kyle Stanfield with questions.

Delegate Assembly October 20 Meeting Agenda - The agenda for the first Delegate Assembly meeting of the school year is now available. Caucus items were emailed a couple of weeks ago. Please discuss these items within your league and make sure your Delegate Assembly representative is aware of any feedback prior to the meeting on October 20. Contact any Executive Staff member with questions.

REFERENCE

2009 Swimming State Championship Schedule - This years Swimming State Championship Schedule has been posted. Contact Cindy Simmons with questions.

Basketball Memo - A survey was sent out in regards to the Wilson WAVE Basketball. Boys and Girls Head Basketball Coaches and Athletic Directors were surveyed. Contact Cindy Simmons with questions.

Oregon Wrestling Weight Monitoring Program Information (OWWMP) - Revised and updated information for the 2008-09 OWWMP is now available. Included are BIA assessment supplies ordering options, program memos and announcements, school/coach resources, hydration and nutrition information and an archive of the program data. Please get this information to your wrestling coaches and any other necessary personnel in your school community. Contact Brad Garrett with questions.

Wrestling BIA Assessor Certification Workshops - The Oregon Wrestling Weight Monitoring Program requires that individuals must complete an OSAA BIA Certification Workshop prior to performing assessments on wrestling during the 2008-09 season. This memo includes instructions and a new assessor application. Contact Brad Garrett with questions.

October 1, 2008

REMINDERS

As of today (October 1), member schools are no longer required to track heat and humidity for the purposes of the Fall Sports Practice Model for this school year. Schools must still limit practice to a maximum of five hours per day and are encouraged to allow for water breaks and general acclimatization to hot and / or humid weather.

The OSAA is pleased to announce that a new national magazine published by the National Federation of State High School Associations (NFHS). Beginning with the September, 2008 issue, High School Today will be mailed to the principal, and athletic director at every high school in the country, and to the superintendent and school board chair of every school district at no cost. This new publication will feature key messages and information on important topics related to high school sports and activities. It will also promote the mission and core values of education-based athletics and activity programs in our schools. Please take the time to read this new publication and share it with the appropriate people on your staff.

TIME SENSITIVE

Delegate Assembly October 20 Meeting Caucus Items - Please discuss these four items within your league and make sure your Delegate Assembly representative is aware of any feedback prior to the meeting on October 20. Contact any Executive Staff member with questions.

REFERENCE

Classification and Districting Committee - The first meeting of the Classification and Districting Committee took place on Friday, September 26th. The roster, charge of the committee, and future meeting dates can be found on the OSAA website. Contact Mike Wallmark or Peter Weber with questions.

Wrestling Memo - Listed are important reminders for all schools participating in Wrestling during the 2008-09 year. Reviewing this information will help to avoid potential problems as we approach the beginning of the season. Contact Brad Garrett with questions.

September 25, 2008

REMINDERS

Soccer Memo - This memo addresses the issue of denying an obvious goal scoring opportunity in soccer being treated as "unsportsmanlike conduct" and red carded. Please share this information with your soccer coaching staff. Contact Mike Wallmark with questions.

Swimming Memo - This memo addresses the issue of high-tech suits and NFHS regulations. Please share this information with your swimming coaching staff. Contact Cindy Simmons with questions.

REFERENCE

Subway Team Meal Flyer - The OSAA has partnered with Subway Restaurants to offer a 10% discount on team orders for sandwich platters, giant subs and box lunches. Download this flyer for use by your teams when ordering any of these products from a participating Subway restaurant. The second page of the flyer lists the participating restaurants.

OCCA Fall One-Day Clinics - Cheerleading coaches and cheerleaders are welcome to attend the OCCA Fall One-Day Clinics in October. The clinics will take place at Hermiston HS (Oct. 4), South Umpqua HS (Oct. 4) and Jesuit HS (Oct. 25). Coaches that attend these one-day clinics will satisfy the Board Policy requiring coaches who are solely responsible for coaching the team at any time to attend a Cheer Safety Clinic by November 1. Contact Mike Wallmark with questions.

OCCA Scholarship Application - The OCCA Scholarship application is now posted online and at OCCA.net. Please contact Sarah Brock of the OCCA with questions.

September 11, 2008

REMINDERS

Volleyball Memo - This memo addresses the issue of coaches and their use of proper footwear while actively participating in warm-ups. Please share this information with your volleyball coaching staff. Contact Cindy Simmons with questions.

All District Athletic Committee eligibility requests with rulings need to have a complete copy sent to the OSAA. Contact Amerilyn Rivett with questions.

TIME SENSITIVE

Executive Board September 8 - Meeting Summary - This summary details action taken at the first Executive Board meeting of the year. Attachments to the summary include: 2008-09 Playoff Reimbursement Formula, 2008-09 Ticket Prices, Association Goals, and a summary of school violations. Contact any Executive Staff member with questions.

Cross Country District Meet Director Request - We need your help in gathering information for the 2008 Cross Country District Meets. If your school is in charge of your league's Cross Country District Meet, please download this spreadsheet, input your event/contact information, and email the completed file to Kristie at OSAA by September 12. Contact Kristie Patterson with any questions.

OSAA Fee Review Committee - Will meet on Monday, October 6, 2008 at the OSAA Office in Wilsonville at 9:00 am. A committee roster , committee charge, and tentative agenda have been posted to the OSAA website. Contact Brad Garrett with questions.

REFERENCE

Sport Specific Classes Clarification Memo - The OSAA has released a memo to clarify its stance on Sport Specific Classes. Please review and contact any Executive Staff member with questions.

September 3, 2008

REMINDERS

OSAA Rule Change Regarding Music - Please remind music (band, orchestra, choir) teachers who take their groups to competitions that the OSAA Delegate Assembly voted to amend the OSAA Constitution to place participants in Music under the same Individual Eligibility Rules as those that have previously applied in athletics beginning in the Fall of 2008. Contact Mike Wallmark with questions.

Fall Administrator Workshop / Cheer Safety Clinic - Tuesday, September 16th, is the last opportunity to fulfill the OSAA requirement of attending a Fall Administrator Workshop. A live workshop will be held at the OSAA Office in Wilsonville from 9:30 a.m. - noon, and the Last Chance Webcast will be held from 1:30 p.m. - 4 p.m. Click here to see the 52 school that have yet to attend a workshop. Contact Kyle Stanfield with questions.

TIME SENSITIVE

Executive Board September 8 - Meeting Agenda - The first Executive Board meeting of the year will take place on September 8 at the OSAA office in Wilsonville. Agenda items include: Adoption of the 2008-09 Handbook, Adoption of 2008-09 Playoff Revenue Distribution Formula, and several proposals to amend the OSAA Constitution. Contact any Executive Staff member with questions.

School Information Form - Deadline September 5 - The School Information Form is now available for use. This required form, located in the SchoolNet section of the OSAA website, includes contact and personnel information regarding your school for the OSAA database. ALL SCHOOLS MUST COMPLETE THIS FORM EVEN IF NO PERSONNEL CHANGES OCCURED AT THE SCHOOL DURING THE PAST SCHOOL YEAR. Passwords were printed on the mailing label of the packets distributed at the Administrator Workshops. Contact Marla Starkman with questions.

NFHS Coaches Education for Athletic Directors - The OSAA is administering a NFHS Coaches Education Course for Athletic Directors who are already certified under the ASEP Certification on September 24, 2008 at 8 a.m. at the OSAA office in Wilsonville. This course is free of charge. Contact Brad Garrett for registration and questions.

INFORMATIONAL

Fall Financial Need Application - Deadline September 11 - Oregon Sports Authority has partnered with the OSAA to provide financial assistance dollars again this year. We would like to have more schools and more individuals apply for this worthwhile program. Fall applications are due by September 11. Contact Kyle Stanfield with questions.

Oregon Wrestling Weight Monitoring Program - Initial Certification Workshop will be held on October 18, 2008 from 1-5 pm at the OSAA Office in Wilsonville. Assessor candidates must complete the initial certification workshop if they plan to perform assessments during the 2008-09 school year. Application and Instructions are posted to the OSAA website. Contact Brad Garrett with questions.

August 20, 2008

REMINDERS

Fall Plans, Brackets and Districts - Updated information for the 2008-09 school year is now available on the OSAA website for Cross Country , Football , Soccer and Volleyball . Please review this information with all necessary personnel in your school/district. Contact any Executive Staff member with questions.

Proposed Golf and Tennis Districts are now available. We are requesting that each school carefully study their placements and notify Kyle Stanfield as soon as possible of any errors, omissions, proposed alternative placements or co-op designations. The Executive Board will adopt the Special Athletic District Placements for Golf and Tennis at the September 8, 2008 Executive Board Meeting

The 2008-09 OSAA Handbook and Forms have been updated and posted to the website. Once again, the OSAA will not be sending printed copies or CDs to schools. The Handbook is searchable on the website and can also be downloaded as a PDF file to your computer. Schools can print their own copies of the Handbook using the PDF version (124 pages). Contact any Executive Staff member with questions.

08-09 NFHS Rules Books Order Form - If you have not ordered your 08-09 NFHS Rule Books for the upcoming year please do so as soon as possible. Each school will receive one rule book for each OSAA-sanctioned activity they are registered in that has a rule book. These complimentary rule books should not be included in any other rule book orders placed for the 2008-09 school year. Contact Amerilyn Rivett with questions.

All District Athletic Committee eligibility requests with rulings need to have a copy sent to the OSAA. Contact Amerilyn Rivett with questions.

TIME SENSITIVE

NFHS Soccer Shin Guard Safety Standards - In 2006, the NFHS soccer rules committee adopted a requirement that will go into effect this school year that shin guards meet certain safety standards. This is a safety issue that also has potential liability implications. Please review the following memo from the NFHS with your soccer coaching staff. Contact Mike Wallmark with questions.

2008 Volleyball Reminders - This memo from Cindy Simmons outlines several key reminders for volleyball programs as the 2008 season begins. Included is information regarding the Fall Practice Model, officials, participation limitations, formats, etc. Please share this information with your volleyball coaching staff. Contact Cindy Simmons with questions.

2008 Football Reminders - This memo outlines several key reminders for football programs as the 2008 season begins. Included is information regarding the Fall Practice Model, Sports Medicine, jamborees and NFHS rules, etc. Please share this information with your football coaching staff. Contact Brad Garrett with questions.

INFORMATIONAL

Fall AD Checklist - The OSAA staff has compiled the following list of items as reminders for all Athletic Directors. Included are deadlines and links to where this information can be found on the OSAA website. A printable version is also available. Content includes School Information Form, Fall Sports Practice Model, Financial Need Application, and more. Contact Peter Weber with questions.

Endowment Games Approved List - This list of approved Endowment Games for 2008-09 was updated earlier this week. Please note that Endowment Games are separate from Early Games. Contact Peter Weber with question about Endowment Games and Brad Garrett with questions about Early Games.

Wall Calendars - 2008-09 OSAA Wall Calendars were mailed late last week to all member school athletic directors. Each 6A, 5A, 4A school received six calendars and 3A, 2A, 1A schools each received three. Special thanks to Reser's Fine Foods for sponsoring this year's calendar. If you need additional wall calendars, please contact Kyle Stanfield.

August 18, 2008

The OSAA would like to remind all member schools of Board Policy 51 - Lightning Safety Guidelines. With inclement weather, please follow the guidelines closely to ensure the safety of your athletes and coaches.