OSAA Athletic Director Checklist - Fall 2008

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The OSAA staff has compiled the following list of items as reminders for all Athletic Directors. As the Association continues to communicate electronically, it is imperative that the OSAA office have an accurate email address for every Superintendent, Principal, Athletic Director, Activity Director, AD Secretary, Varsity Head Coach, and any other appropriate school personnel. To add an email address, please contact Jason Urasky.

OSAA Fall Administrator Workshops / Cheer Safety Clinics
DEADLINE: See workshop schedule
OSAA Staff reviews rule changes, interpretations; REQUIRED for all schools; cheer coaches REQUIRED to attend a Safety Clinic.

School Sports Pre-Participation Exam Form
DEADLINE: Prior to participation
REQUIRED every two years for all students 7th-12th grade prior to participating in extracurricular sports; Oregon State Board of Education mandates use of this form.

Eligible Student Transfer Certificate
DEADLINE: Prior to participation
REQUIRED for each eligible transfer student new to your school; maintain on file at school.

School Representation Eligibility Certificate
DEADLINE: Prior to participation
REQUIRED for a student who does not attend the school he/she wishes to represent; maintain on file at school.

Fall Plans & Brackets: Cross Country | Football | Soccer | Volleyball
DEADLINE: Prior to first practice
General sport information, NFHS rules, OSAA policies and important dates; direct coaches and parents to download for each sport.

Fall Practice Model / Heat Index Calculator
DEADLINE: Prior to first practice
REQUIRED for all levels; schools must calculate Heat Index for their location within one hour prior to start of practice each day.

Student, Coach, AD, and Cheer Coach Eligibility Report
DEADLINE: Prior to first contest
Verifies all participating students are eligible, all AD's and coaches are certified through ASEP or NFHS Coaches Education program, and all cheer coaches attended an annual Cheer Safety Clinic; Principal's signature REQUIRED.

Adding a New Sport After the Deadline
DEADLINE: Prior to first contest
Review the list of districts for each sport on the website to make sure your school appears; this form is REQUIRED for any school wishing to add a sport that they didn't already notify OSAA as wanting to offer for the current year.

School Information Form
DEADLINE: Friday, September 5, 2008
REQUIRED to update contact and personnel information for your school; note request for Varsity Head Coaches email addresses. This form MUST STILL be completed even if no personnel changes occurred at the school in the past school year.

Financial Need Application
DEADLINE: Thursday, September 11, 2008
For students in need who are currently participating in cross country, football, soccer, volleyball, cheerleading or dance/drill.

Dairy Farmers of Oregon Academic All-State Program
DEADLINE: Thursday, October 9, 2008
Awards program recognizing cumulative team GPA in cross country, football, soccer, and volleyball.

Fall Pre-Selection of Athletics/Activities
DEADLINE: Thursday, October 9, 2008
Shows which Fall activities your school will offer in Fall 2009; will be voted on by Executive Board on December 8, 2008.

NFHS Fall Participation Survey
DEADLINE: Thursday, October 9, 2008
REQUIRED survey detailing # of students (boys, girls, home school, and foreign) participating in your Fall sports programs; seasonal state championship reimbursement will be sent only to those schools that have completed this important NFHS survey.

Spectator Conduct Pre-Season Meeting
SUGGESTED to inform coaches, students, and parents about new OSAA policies regarding sportsmanship at high school events.

If one of your teams qualifies for the state championships, remember these items:

Discount Ticket Form (with payment)
DEADLINE: Late October
For cross country, football, soccer, and volleyball; discount tickets good for 1st round through final sites; for schools only, not general public.

State Championship Information: Cross Country | Football | Soccer | Volleyball
DEADLINE: Three weeks prior to cutoff date
Includes event sites and times, plus information about tickets, parking, maps, souvenirs; direct coaches and parents to download each sport's information.

Event Management Information (EMI): Cross Country | Football | Soccer | Volleyball
DEADLINE: Three weeks prior to cutoff date
Instructions, ticket signs & reports, PA script for ADs of host schools; ADs must download from sport's page on OSAA website.

Souvenir Program Information Forms

Volleyball (right click, Save As...)
If alive on October 30
DEADLINE: Thursday, October 30, 2008, 4 p.m.

Soccer (right click, Save As...)
If alive on November 9
DEADLINE: Monday, November 10, 2008, 4 p.m.

3A, 2A, 1A Football (right click, Save As...)
If alive on November 9
DEADLINE: Thursday, November 13, 2008, 4 p.m.

6A, 5A, 4A Football (right click, Save As...)
If alive on November 16
DEADLINE: Thursday, November 20, 2008, 4 p.m.