OSAA.org :: Spring Athletic Director Checklist

May 25, 2013

OSAA Athletic Director Checklist - Spring 2012

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The OSAA staff has compiled the following list of items as reminders for all Athletic Directors. It is imperative that the OSAA office have an accurate email address for every Superintendent, Principal, Athletic Director, Activity Director, AD Secretary, Varsity Head Coach, and any other appropriate school personnel. To add an email address, please contact Jason Urasky.

Physical Examination Form | Physical Examination Form (Espanol)
DEADLINE: Prior to participation
REQUIRED every two years for all students 7th-12th grade prior to participating in extracurricular sports; Oregon State Board of Education mandates use of this form.

Eligible Student Transfer Certificate
DEADLINE: Prior to participation
REQUIRED for each eligible transfer student new to your school; maintain on file at school.

School Representation Eligibility Certificate
DEADLINE: Prior to participation
REQUIRED for a student who does not attend the school he/she wishes to represent; maintain on file at school.

Spring Plans & Brackets: Golf | Tennis | Track & Field | Baseball | Softball
DEADLINE: Prior to first practice
General sport information, NFHS rules, OSAA policies and important dates; direct coaches and parents to download for each sport.

Adding a New Sport After the Deadline
DEADLINE: Prior to first contest
Review the list of districts for each sport on the website to make sure your school appears; this form is REQUIRED for any school wishing to add a sport that they didn't already notify OSAA as wanting to offer for the current year.

OSAA ScoreCenter Schedules and Scores
DEADLINE: First contest date
REQUIRED entry of Varsity schedules for baseball and softball; submit scores following each contest; schools may submit rosters/team pictures for viewing and printing

Student Assistance Form
DEADLINE: April 15
For students in need who are currently participating in golf, tennis, track & field, baseball, softball, speech, or music.

School Information Form
DEADLINE: April 15
REQUIRED to update contact and personnel information for your school; note request for Varsity Head Coaches email addresses. This form MUST STILL be completed even if no personnel changes occurred at the school in the past school year.

Spring Pre-Selection of Athletics/Activities
DEADLINE: April 15
Shows which Spring activities your school will offer in Spring 2013; will be voted on by Executive Board in May.

NFHS Spring Participation Survey
DEADLINE: April 15
REQUIRED survey detailing # of students participating in your Spring sports programs; seasonal state championship reimbursement will be sent only to those schools that have completed this important NFHS survey.

Dairy Farmers of Oregon Academic All-State Program
DEADLINE: April 15
Awards program recognizing cumulative team GPA in golf, tennis, track, baseball, softball, speech, and music.

Farmers Insurance Group Scholar Program
DEADLINE: May 21
Recognizes graduating seniors (Scholar Athletes and Activity Scholars) with cumulative 3.50 GPA or higher with certificates.

Rules Books Order Form for 2012-13
DEADLINE: August 1 (Fall Sports)
Mailed seasonally (Fall-early August, Winter-late October, Spring-early February); orders are processed based on availability.

If one of your teams qualifies for the state championships, remember these items:

Discount Ticket Form (w/payment)
DEADLINE: Early May
For track and field, baseball and softball; discount tickets good for 1st round through final sites; for schools only, not general public.

Event Management Information (EMI): Baseball | Softball
DEADLINE: 15 days prior to cutoff date
Instructions, ticket signs & reports, PA script for ADs of host schools; ADs must download from sport's page on OSAA website.

District Meet Director Information (DMD): Speech | Golf | Tennis | Track & Field
DEADLINE: 15 days prior to cutoff date
Instructions for district meet directors, includes state championship entry info; must download from sport's page on OSAA website.

Souvenir Program Information Forms

Baseball - If alive on May 27
DEADLINE: May 28, 4pm

Softball - If alive on May 27
DEADLINE: May 28, 4pm