PUBLICATIONS
Pursuant to its authority under Article 5.3. of the OSAA Constitution, the
Executive Board has adopted the following policies.
1. Ad
Hoc Committee Procedures
The following policy for the appointment of
ad hoc committees and committee meetings is in effect:
A. Committees will be appointed by the
president of the association with an effort to obtain classification and
geographical balance when appropriate.
B. Ad hoc committees will meet for a specified
purpose determined by the Executive Board or Delegate Assembly of the
association. Upon completion of its
assigned task, as determined by the Executive Board or by the Delegate
Assembly, a committee automatically is terminated.
C. The size of committees will be limited, keeping
in mind the complexity of the assigned task and the costs involved with larger
groups.
D. All meetings will be held in the association
office unless approved otherwise by the Executive Director.
E. Frequency of meetings will be limited to a
reasonable number in order to accomplish the purpose of the committee.
F. An OSAA executive staff member will be in
attendance at all meetings unless approved otherwise by the Executive Director.
G. All correspondence will be directed through
the OSAA office.
H. All expenditures will be approved in advance
by the Executive Director.
2.
Adding A New Sport (Adding a New Sport after the Deadline)
A. Deadlines for adding a new sport.
1)
Without
letter of receiving league/special district approval. If
a letter of approval has not been received from the league or special district
in which the team will be competing, the deadline for the OSAA to be notified
of the addition of a sport shall be November 1 of the previous school year.
2)
With
letter of receiving league/special district approval. If a
letter of approval has been received from the league or special district in
which the team will be competing, the deadline for the OSAA to be notified of
the addition of a sport shall be the first contest date of the sport season in
which the team will be competing.
B. Process.
1)
A
school wishing to add a new sport prior to the deadline shall notify
the OSAA in writing of its intent to add the sport.
2)
A
school wishing to add a new sport after the deadline of November 1 of the
previous school year shall notify the OSAA by submitting the “Adding a New
Sport after the Deadline” form. (Revised June 2007)
1. Q. If a school wishes to add a sport, when must it notify the OSAA office of its intentions?
A. In general, if a school wishes to
add a sport and be eligible for district or state honors, it must notify the
OSAA office by November 1 of the preceding school year. However, if the school has approval from the
receiving league/special district, the deadline for sponsorship of a sport is
the first contest date of that sport’s season.
2.
Q. What is the procedure a school should follow in
order to add a sport after the November 1 deadline, but prior to the first
contest date?
A. A school wishing to add sport
after the November 1 deadline, but prior to the first contest date should
request the addition of the sport using
the prescribed OSAA form. The
form must be 1) completed and signed by the chairperson of the receiving
regular or special district; 2) submitted to the OSAA prior to the first
contest date of that sport’s season and; 3) with a check for the activity fee
for the additional sport in order for the school to be eligible for district or
state honors in that sport. (Revised
June 2006)
3.
Administrator Workshop Attendance
Requirement (2007 Workshop Schedule)
Each member school shall ensure
that at least one representative participate in one of the annual Administrator
Workshops presented by OSAA staff. Roll
shall be taken at the Workshops to confirm compliance with this policy.
Should it be determined that a
member school failed to have a representative at any of the Administrator
Workshops, that school shall be placed on probation during the Association year
of non-attendance. The Board shall
consider the probationary status of the school when assigning penalties for any
violations of OSAA Regulations by the school that might occur during the period
of probation. (Fall 2006)
Students attending alternative high schools
may be permitted to participate, providing:
A. The alternative school is operated by the
same school district or a student is placed in an alternative high school by
the home district.
B. The home school district is responsible for
maintaining a record of students attending an alternative high school.
C. Students participate only at the high school
in whose attendance area they maintain a Joint Residence with their parents.
D. Students must meet all other eligibility
requirements.
E. Home schooling is not considered an
alternative school. See Rule 8.5., “School Representation” and Executive Board Policy, “Eligibility – Home School
Students” for additional information.
5.
Athletic Directors and Coaches
Recommendations Timeline (Proposal Form)
A. The following is the timeline for
presentation of recommendations from the Oregon Athletic Directors Association,
the Oregon High School Coaches Association and the student activities coaches
associations to the OSAA Executive Boards:
September Meeting: Second reading for winter sports (action).
December Meeting: First reading for spring sports.
February Meeting: Second reading for spring sports (action).
First reading for athletic directors’
proposals.
First reading for fall sports
First reading for student activities.
May Meeting: Second
reading for athletic directors’ proposals (action).
Second reading for fall sports (action).
Second reading for student activities
(action).
First reading for winter sports.
B. All recommendations must be submitted on the OSAA Proposal Form. (Revised Fall 2002)
6. Band
Festivals, Band Days and Performances
There is no limit on the number of band
festivals or band days in which a school may participate other than a limit
that may be imposed by a local Board of Education on its high school band(s).
7.
Camps – Athletic Camps and Team Meals
A. Athletic camps are permissible only during
the defined sports season. Any group
meeting for a sport outside the defined sports season during the OSAA year
would be considered an athletic camp if any of the following criteria are met:
1)
Students,
as a team, are housed and/or fed at the school.
2)
Students,
as a team, are housed, and/or fed away from the school.
3)
Students,
as a team, are taken on an outing such as to the mountains or to the beach.
B. An athletic team may be fed during the
season for a sport, or immediately after the season (awards banquet).
8.
Camps – Commercial Summer Camps
A. Athletics. The Executive Board recognizes
the prerogative of parents to determine the activities of their children during
the summer, non-school period.
Participation in a commercial summer camp is strictly a volunteer choice
of the parents, and in no way can a student be required to attend regardless of
how fees for participation are covered.
Service clubs, school organizations or schools may pay fees for
participation according to their own school and/or district policies.
B.
Student
Activities (Dance/Drill, Music, Cheerleading, Speech). Service
clubs, school organizations or schools may pay for student activities
participants to attend commercial summer camps.
Schools may set their own policies requiring student activities
participants to attend commercial summer camps. (Revised Fall 2002)
9.
Cheerleading Safety Clinics
The high
school principal shall be held accountable for verifying that any cheerleading
coach who is solely responsible for coaching the team at any time has attended
an OSAA Cheerleading Safety Clinic by November 1 of the
Association year in which that person serves as a coach.
Should a cheerleading coach
fail to attend an OSAA Cheerleading Safety Clinic by November 1, the squad of
the non-attending coach shall be prohibited from performing partner stunts or
tumbling until the coach has attended a clinic.
EXCEPTION: Any emergency exception must be authorized
in writing by the OSAA. (Revised Fall
2007)
10. Cheerleading
– Squad Size Limitations
A. If a school has more than one varsity
cheerleading squad, the cheerleaders representing the school at an event shall
be limited to persons who are members of the varsity squad for that sport
season.
B. The number of cheerleaders permitted at
State Basketball Championships is as follows:
1)
6A, 5A –
One advisor and a maximum of 16 members of the varsity cheerleading squad in
uniform, including mascots, shall be admitted free of charge.
2)
4A, 3A,
2A, 1A – One advisor and a maximum of 12 members of the varsity cheerleading
squad in uniform, including mascots, shall be admitted free of charge.
3)
Schools
may buy tickets for additional cheerleaders but may not place more than the
maximum number cited above on the sidelines at any one time.
C. The number of cheerleaders permitted at Football
State Championship contests shall be 20. (Revised Spring 2006)
D. Squad size for routines performed prior to
the contest, during time outs and for halftime entertainment may exceed the
maximum limit so long as the additional members return to the stands when the
contest resumes.
B.
The OSAA recommends that all student-athletes and their
parents/guardians should consult with their physicians before taking any
supplement product. In addition, school
personnel, including coaches, should not dispense any drug, medication or
supplement unless specifically allowed by state regulations and/or school
district policy. School district
policies should be developed in consultation with health-care professionals,
senior administrative staff of the school district and parents.
C.
The
OSAA abides by all state laws and district policies pertaining to the use of
tobacco, alcohol and illegal drugs. As a
general rule, OSAA activities' sites shall be alcohol and tobacco free during
OSAA events. All persons in attendance
shall refrain from use of tobacco, alcohol and illegal drugs at all OSAA
activities and are prohibited from being under the influence of alcohol or
illegal drugs at all event facilities. (Revised Fall 2004)
1. Q. Does the OSAA have a rule regarding the use of tobacco, alcohol or drugs by students?
A. The OSAA does not condone the use of tobacco,
alcohol or drugs, and supports district and/or league policies as well as state
laws, which control their use.
12. Classification
– Emergency Transfer
A. Any school requesting an emergency transfer
from one classification to another shall submit its request, together with
approval of the local school board, in writing to the Executive Board by
October 15.
B. The Executive Board shall make its decision
at the December Board meeting.
13. Classification
– Playing Up
In considering a petition under Article 6.1.2, the same criteria applied to
all other classification and districting decisions (See Article 9.2.1(d)) shall be considered with respect to whether
to grant or deny the petition, except that where a school has petitioned to
“play up” in a classification for larger schools, the weight given to
“enrollment” will be less than the weight that “enrollment” would otherwise be given in making classification and
districting decisions. (March
2006)
14. Club
and Unattached Competition
Following is the policy regarding unattached
and club competition with and against high schools:
A. A high school team may not compete against a
club team from a high school.
B. Students representing a high school shall
not compete against unattached individuals.
EXAMPLE: If a track and field
meet is scheduled for high schools, everyone competing must represent his/her
high school. There can be no unattached
individuals entered in any of the events.
A. School districts are encouraged to continue
to provide equal opportunity for boys and girls in all sports.
B. Girls may, at the discretion of the local
school board, participate with boys in any interscholastic activity if there is
no girls team or equal opportunity for participation. If girls are permitted to participate on a
team designated for boys, the team shall compete against a designated boys team
and not against a designated girls team.
C. A girl who competes on a boys team during
the regular season in cross country or golf has the option to either continue
to participate as a member of the boys team at the district contest, or compete
as an individual at the district contest for girls in that sport provided that
the school has registered for that sport with the OSAA. See Executive
Board Policy, “Adding a New Sport” for more information. (Revised
Fall 2005)
D. If boys are permitted to participate on a
team designated for girls, the team shall compete against a designated boys
team and not against a designated girls team.
16. Cooperative
Sponsorship (Cooperative Sponsorship Application)
In order for two or more schools to qualify
for cooperative sponsorship as permitted in Article 6.5., they must meet the
following requirements:
A. Who May Apply.
Only full member schools may apply for cooperative sponsorship, not
families or individuals. Cooperating schools
should be located in the same geographic area.
Schools requesting cooperative sponsorship approval should make every
effort to co-sponsor an activity with the nearest school that also has
difficulty sponsoring the activity by itself.
Cooperative sponsorship shall be considered only for 1A, 2A, 3A and 4A
schools.
EXCEPTION:
The Executive Board also may approve cooperative sponsorships involving
1A, 2A, 3A or 4A schools with a 5A or 6A school if the 1A, 2A, 3A or 4A schools
are located in an isolated area or are unable to find a closer 1A, 2A, 3A or 4A
school willing to enter into a cooperative sponsorship agreement. (Revised
Fall 2006)
B. Classification. Classification
placement for the requested activity will be determined by the total combined
A.D.M. in grades 9-12 of the schools involved.
EXCEPTION:
If the total combined A.D.M. in grades 9 though 12 causes the
cooperative team to qualify for a higher classification, the schools requesting
permission for a cooperative team may petition the Executive Board for an
exception to this provision. Factors that
may be considered by the Board when evaluating a petition for an exception may
include, but are not limited to, number of participants from each school, how
much the combined A.D.M. exceeds the classification cut-off point, and
geographic considerations. (Revised Fall 2006)
C. School Board Approval Requirement. The
Governing Boards of the schools involved in the cooperative sponsorship shall
jointly apply for such sponsorship listing reasons for the request.
D. Regular or Special District Approval
Requirement. Cooperative sponsorship applicants shall
obtain approval from the regular or special district in which the proposed
cooperative team will participate and submit the approval form with the
Cooperative Sponsorship Application. Regular
and special districts are encouraged to consider the philosophy discussed at
the end of this board policy when reviewing requests for support of a
cooperative sponsorship application.
E. Deadline for Application/Dissolution. The
deadline for application or for dissolution for a cooperative sponsorship shall
be the first contest date of the season in which the cooperatively sponsored
team is to compete. (Revised September 2003)
F. Timeline for Approval. The
Executive Board will attempt to act on an application at its next regular meeting
following receipt of the application.
However, the Executive Director can make a decision, subject to approval
by the Executive Board.
G. Duration of Approval. Any
approved cooperative sponsorship shall be for a maximum of two years per
application.
Cooperative Sponsorship Philosophy
The philosophy that will guide the OSAA
Executive Board in reviewing and approving applications for cooperative
sponsorship of activities is as follows:
A. The Executive Board will attempt to increase
the number of students who are participating in activities by making activities
available for students that would not be available in their school because of a
lack of numbers if joint sponsorship did not occur.
B. The Executive Board would prefer to see
projects that combine smaller schools for sponsorship of an activity rather
than a small school program combining with a larger school when the smaller
school cannot support the activity alone because of a lack of numbers.
C. Improving the quality of a team (i.e.,
better won-lost record) will not be a valid criterion in deciding whether
approval should be granted.
D. Agreements are for a maximum two-year period
but may be terminated by the Executive Board under the following conditions:
1)
Closing
of one of the schools.
2)
Valid
complaints from surrounding schools concerning recruiting.
3)
Complaints from parents, Governing Boards, students in
cooperating schools, etc.
4)
Other
valid reasons as determined by the Executive Board. (Revised December 2004)
17. Dance/Drill
– Pre-Competition Practice
Each dance/drill team shall receive the same
amount of time on the floor for practice as is provided for other teams in the
division, if practice time is provided.
If a team misses its practice time, there will be no opportunity for
rescheduling. A school may not
independently schedule practice time for its team at the state championships
site. (Revised Fall 2005)
18. Dance/Drill
– Safety Rules
The “National Federation Spirit Rules Book”
shall cover all Dance/Drill activities in Oregon. (Revised December 2006)
A. The Oregon School Activities Association
does not discriminate on the basis of age, disability, national origin, race,
marital status, religion or sex in the performance of its authorized functions,
and encourages its member schools, school personnel, participants and
spectators to adopt and follow the same policy.
B. In the event any party believes that s/he
has been subjected to discrimination by the OSAA or its agents, a written
complaint may be submitted to the Executive Board, describing the circumstances
of the discriminatory acts and the relief requested. The Executive Board shall schedule a date for
a hearing as soon as reasonably possible.
The hearing shall be conducted in executive session unless the Executive
Board determines that there are in its judgment good reasons to conduct the
hearing otherwise. The Executive Board
shall make a determination as to the validity of the complaint and take such
action as it deems appropriate to remedy any discrimination that is found to
exist. The decision of the Executive
Board may be appealed to the State Superintendent of Public Instruction under OAR 581-021-0049.
20. District
and Special District Athletic Committees
A.
The
Executive Board has established District and Special District Athletic Committees
to assist in the management of the programs and activities of the Association.
B.
Each
athletic district or special district is represented by a committee of three
school representatives appointed annually by the Executive Board. Representation for each athletic district in
each classification is listed by school rather than by name of individual
serving on each District or Special District Committee. The representative of the first school listed
shall serve as chair.
C.
Complete
plans for each selection of athletic district representatives for state
competition in each sport shall be determined by the District or Special
District Committee. These plans should
include peculiarities of each district not specifically covered by the athletic
plan as published by the OSAA.
D.
If for
some reason the district plan has not covered a particular situation that
occurs in determining the district representative to the OSAA State
Championships, the District or Special District Committee shall determine the
representative (teams or individuals).