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Create New OHA Vaccination Record for Officials

State of Oregon Requirements

Per Oregon Administrative Rule (OAR 333-019-1030), officials are considered contractors/service providers to schools and are required to be fully vaccinated or provide documentation of a medical or religious exception after October 18, 2021 in order to officiate school events, regardless of where the school event is held.
NOTE: Schools or school districts are permitted to implement additional requirements and can be more restrictive.

Contractors/service providers are responsible for obtaining proof of vaccination and maintaining this documentation in accordance with state and federal laws for two years pursuant to OAR 333-019-1030. Contractors must attest to abiding by this OHA requirement and provide the proof of vaccination to OHA upon request. This optional tool is provided by the OSAA for officials and local officials associations to be able to upload vaccination records for their local commissioner to be able to attest to who has met these state requirements.

The term fully vaccinated means having received both doses of a two-dose COVID-19 vaccine (such as the Pfizer or Moderna vaccines) or one dose of a single-dose COVID-19 vaccine (such as the Johnson & Johnson Janssen vaccine) and at least 14 days have passed since the individual's final dose of COVID-19 vaccine. Currently, booster doses are not required to be considered fully vaccinated.

Proof of vaccination means documentation provided by a tribal, federal, state, or local government, or a health care provider that includes an individual's name, date of birth, type of COVID-19 vaccination given, date(s) of dose(s) administered, type of vaccination, and the name and location of the health care provider or site where the vaccine was administered. Documentation may include, but is not limited to, a COVID-19 vaccination record card or a copy or digital picture of the vaccination record card, or a print-out from the Oregon Health Authority's immunization registry.

Required Information to Create a New Vaccination Record

You will need to provide the following information:

  • Your first name and last name (middle initial is optional)
  • Your date of birth
  • Your email address
  • The date, location, and type of vaccine dose(s) received
  • You will need to upload a file for verification of your records:
    • A digital copy (scanned image, PDF, or other digital file) of your proof of vaccination
    • Or documentation of a medical or religious exception from vaccination

Get Started

Create Record

If you are an official for cross country, swimming, dance/drill, track and field, tennis, or golf, then do not use this form; then do not use this form, use the Other Officials Form instead.

Existing Records

If you already created a vaccination record through the OSAA website - non-OSAA certified officials or event staff - you will not need to create a new record for OSAA certified officials. If you already created a vaccination record and you want to add additional sports or officials associations to your existing vaccination record, send an email to support@osaa.org with your name, email address, and which sport(s) you want to add to your existing record. Duplicate records are not allowed for the same name/email/DOB combination.