Oregon School Activities Association
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OSAA Information and Resources for Administrators


Oregon Athletic
Directors Association

Administrators

The OSAA values its relationship with administrators and support staffs of our member schools. Your leadership allows the Association to function efficiently and effectively in enriching the educational experiences of more than 130,000 high school students annually throughout Oregon. We hope you'll find what you need at www.osaa.org to assist you in achieving our common educational goals. We encourage you to contact the OSAA staff directly if you have questions or need further clarification on a specific policy.

AD Checklists



Professional Organizations for Administrators

The OSAA has relationships with several professional organizations that work closely with school administrators. Follow the links below for additional information.


Oregon Athletic
Coaches Association

Coaches

School coaches are tremendously important educators who have the opportunity to make lasting impressions on students as they learn lifelong lessons through participation in activities. Thank you for your efforts in developing your students. We hope you'll find this page helpful in reaching your goals.

Proactive Coaching Membership
Coaches will be able to access "Proactive Coaching" libraries: 50+ Ten Minute Coaching Topics, 40+ Podcasts of the best coaches you've never heard of and 70 Blogs that can be downloaded. This would be an individual membership. Our normal individual rate is 30 days for $30 but we will offer 90 days for $30.
Individual Membership

A school membership that will allow access to every coach in your school to have access for 90 days for $150.
School Membership

Questions?
E-mail Bruce directly at [email protected] for more information.


Professional Organizations for Coaches

The OSAA works closely with several professional organizations that provide excellent resources for high school coaches. Follow the links below for additional information.

NFHS Rules App

The NFHS Rules App contains quizzes for all NFHS sports and provides access to the
NFHS Rules books for each sport, right in the palm of your hand.

How to Access NFHS Digital Rules Books

Varsity team head coaches with contact information entered on their school's Manage Staff page can access the digital NFHS Rules books for their respective sport through the NFHS Rules App:
  1. Digital subscriptions are uploaded once per season by OSAA staff.
  2. Once your subscription has been processed by the NFHS, you will receive an email notification indicating you have been granted access to a specific rules book.
  3. Download the NFHS Rules app from the Google Play Store or iTunes App Store; you can use the links above.
  4. Open the NFHS Rules app on your mobile device. At the bottom of the screen, select "Signup". Enter your name and profile information. The email address you type in MUST match the address listed on your school page (the same email address which was sent the NFHS automated notification).
  5. Once registered with your account, within the app go to the "My Books" section. Here you will see a download icon for the free books assigned to your sport. All other books will show a shopping cart icon to subscribe to the book for $6.99. Your free books will appear under your subscription after you receive the NFHS automated notification.

AD and Coach Requirements

This page highlights the certification and training program requirements for Oregon high school Athletic Directors and Coaches. Full details on AD and Coach certification requirements can be found in the OSAA Handbook.

For athletics (football, volleyball, soccer, cross country, basketball, swimming, wrestling, baseball, softball, track & field, golf, and tennis), coaches must complete required certifications before interacting with participants during that sport's season.

Cheerleading and dance/drill coaches must complete required certifications by the first day of the association year (the first practice date in the fall).

Coaches that were ASEP-certified prior to August 1, 2007 are grandfathered into the OSAA requirement for the NFHS Fundamentals of Coaching course. Those previously certified coaches are not required to take the NFHS Fundamentals of Coaching course.

Required Certifications and Training Courses for Oregon High School Coaches

NFHS Fundamentals of Coaching
One-time requirement
Required by OSAA Rule (8-A-1, 8-B-1)
"NFHS Fundamentals of Coaching" - $50
» NFHS Online Course
Concussion Recognition & Management
Annual - required every year
Required by Oregon State Law (ORS 336.485)
"NFHS Concussion in Sports" - free
» NFHS Online Course
Heat Illness Prevention
Quadrennial - required every 4 years
Annual - required every year (only for football coaches)
Required by OSAA Rule (8-B-3)
"NFHS Heat Illness Prevention" - free
» NFHS Online Course
Anabolic Steroids and Performance-Enhancing Substances
Quadrennial - required every 4 years
Required by Oregon State Law (ORS 342.726)
NFHS Online Course or ODE Training
» NFHS Online Course
Interrupting and Preventing Discriminatory Acts Training
One-time requirement
Required by OSAA Board Policy
OSAA Online Training - free
» OSAA Online Course
Racial Equity Training
Optional
Not an OSAA or state requirement
OSAA Online Training - free
» OSAA Online Course
Spirit Safety Clinic
Annual - required every year (only for cheerleading & dance/drill coaches)
Required by OSAA Rule (8-B-5)
OSAA Online Training - free
» OSAA Online Course
OSAA Football Certification
Annual - required every year (only for football coaches)
Required by OSAA Board Policy
Composed of 4 course components that must be completed annually: Concussion in Sports, Heat Illness Prevention, Sudden Cardiac Arrest, & Football Tackling
Sudden Cardiac Arrent
Annual - required every year (only for football coaches)
Required by OSAA Board Policy
"NFHS Sudden Cardiac Arrest" - free
» NFHS Online Course
NFHS Football Tackling
Annual - required every year (only for football coaches)
Required by OSAA Board Policy
"NFHS Football Tackling" - free
» NFHS Online Course
First Aid
Optional - per district/school policy
Not an OSAA or state requirement
CPR / AED Training
Optional - per district/school policy
Not an OSAA or state requirement

Online Training Course Help

Answers to common NFHS online course questions, logins, etc.

Visit the NFHS Learning Center for additional online courses.


Lookup a Certification

NFHS Course Completions


ASEP Fundamentals of Coaching

Prior to August 1, 2007

ODE Steroid Training and Assessment

OSAA Spirit Safety


OSAA Interrupting and Preventing Discriminatory Acts

You must be logged into your OSAA website user account to view this list of OSAA course completions.

OSAA Racial Equity

You must be logged into your OSAA website user account to view this list of OSAA course completions.


Frequently Asked Questions

Q. Does certification through the American Sport Education Program (ASEP) satisfy the one time requirement for NFHS Fundamentals of Coaching?
A. Yes, so long as the athletic director or coach was certified through ASEP prior to August 1, 2007. Thereafter, only the NFHS Coach Education Program "Fundamentals of Coaching" will satisfy this requirement unless an exception is granted in writing by the OSAA.

Q. When must a coach be certified?
A. All coaches must be certified prior to assuming coaching duties unless an emergency exception is authorized in writing by the OSAA. This includes cheerleading coaches, dance/drill coaches, and choreographers at schools that do not participate in competitions.

Q. Is certification required of volunteer coaches?
A. Yes.

Q. Must a "guest" coach be certified?
A. No, but if the coach has contact with students more than three times in a sport season, the coach shall no longer be considered a "guest" and must be certified. A non-certified "guest" coach may not serve as a coach at a contest. Coaches may not use this provision to circumvent the training requirements, i.e. a regular coach does not get a three day grace period to interact with participants prior to being wholly certified.

Q. May a school bring in alumni or other non-high school personnel to scrimmage with teams or individuals as "guest coaches" if those personnel are limited to student contact on no more than three occasions during the sport season?
A. No. The "guest coach" exception is intended to allow a limited number of visits by a guest instructor; it is NOT intended to allow coaches to bring in coaches or players to participate in drills or scrimmages against teams or individuals. Any attempt to circumvent the Participation Limitations by calling practice participants "guest coaches" or to have coaches interact with participants prior to being wholly certified would be a violation of OSAA rules.

Q. In individual sports, may a parent or non-certified coach accompany a participant to a contest as the school representative if that person is an authorized representative of the principal?
A. Yes, but the authorized representative may not coach the participant unless specific permission has been granted in writing by the Executive Director.

Q. Does the OSAA require high school coaches to have current first aid certification?
A. No. However, coaches should check with their athletic directors as most high schools or school districts have this as a requirement.

Q. How long is the Heads Up Football certification valid?
A. The answer depends on the four component courses that comprise the Heads Up Football certification: Concussion in Sports, Heat Illness Prevention, Sudden Cardiac Arrest, and Blocking, Tackling & Equipment Fitting. Heads Up Football certification expires one year after the earliest component completion date. Even if an individual component course is valid for more than one year, for the purposes of retaining Heads Up Football certification, the four component courses must be completed annually.

Q. What is required of a Player Safety Coach (PSC) during the year they attend an in-person PSC clinic in order to be Heads Up Football certified?
A. Coaches attending an in-person PSC clinic are required to complete the following online courses in order to be Heads Up Football certified: Concussion Recognition and Training; Heat Illness Prevention.

Q. What is required of every football coach, including previously certified PSC coaches, not attending an in-person PSC clinic in order to be Heads Up Football certified?
A. Every football coach, including previously certified PSC coaches, not attending an in-person PSC clinic are required to complete the following online courses in order to be Heads Up Football certified: Concussion Recognition and Training; Heat Illness Prevention; Blocking and Defeating Blocks, Shoulder Tackilng & Equipment Fitting; Sudden Cardiac Arrest.

Who Should Attend?

Workshops are ideal for:
  • Athletic Directors
  • Assistant Athletic Directors
  • Administrative Assistants/Secretaries

2023-24 School Year Workshops

Tuesday, August 8, 2023:
  • Camp Withycombe, Clackamas

Wednesday, August 9, 2023:
  • Mountain View High School, Bend
  • South Medford High School, Medford
  • OSAA Office, Wilsonville
  • OSAA Webcast, Virtual Meeting

Thursday, August 10, 2023:
  • Pendleton High School, Pendleton
  • Churchill High School, Eugene

Friday, August 11, 2023:
  • OSAA Office, Wilsonville
  • OSAA Webcast, Virtual Meeting

Annual Administrator Workshops

The OSAA hosts annual Administrator Workshops to familiarize representatives from the member schools with the services, policies, procedures, rules, and interpretations of the Association.

Mandatory Attendance

Each member school shall ensure that at least one representative participates in one of the annual Administrator Workshops presented by OSAA staff. Roll shall be taken at the Workshops to confirm compliance with this policy.

Should it be determined that a member school failed to have a representative at any of the Administrator Workshops, that school shall have an administrator view a recorded version of the workshop within five days, receive a $1,000 fine, appear before the Executive Board at their next meeting, and be placed on probation during the Association Year of non-attendance. The Executive Board shall consider the probationary status of the school when assigning penalties for any violations of OSAA Regulations by the school that might occur during the period of probation. (Executive Board policy)

Information


Registration Form

Please use the following registration form to indicate which school you are representing and which session you plan on attending. Required fields are noted with a red asterisk, * . For questions or assistance, please contact Kelly Foster at kellyf@osaa.org or (503) 682-6722 x233.

Select your full member school or "Other/Not Listed" at the bottom of the list.

Please provide the name of your school since you selected "Other/Not Listed" above.

Select how many people from your school will be attending the workshop.

Attendee #1:


Attendee #2:


Attendee #3:


Select which session you'll attend: *
Tuesday, August 8, 2023
One Session Option
Camp Withycombe, Clackamas
8:30am - Noon Administrator Workshop
  • Lunch will be provided at the conclusion of the workshop


Wednesday, August 9, 2023
Four Session Options
Mountain View High School, Bend
8:30am - Noon Administrator Workshop
  • Lunch will be provided at the conclusion of the workshop


South Medford High School, Medford
8:30am - Noon Administrator Workshop
  • Lunch will be provided at the conclusion of the workshop


OSAA Office, Wilsonville
12:30pm - 4pm Administrator Workshop


OSAA Webcast, Online
12:30pm - 4pm OSAA Webcast (Register by August 4)
  • Register by August 4
  • Each attendee listed with an email address will be sent webinar instructions prior to the webcast


Thursday, August 10, 2023
Two Session Options
Pendleton High School, Pendleton
8:30am - Noon Administrator Workshop
  • Lunch will be provided at the conclusion of the workshop


Churchill High School, Eugene
8:30am - Noon Administrator Workshop
  • Lunch will be provided at the conclusion of the workshop


Friday, August 11, 2023
Two Session Options
OSAA Office, Wilsonville
8:30am - Noon Administrator Workshop
  • Lunch will be provided at the conclusion of the workshop


OSAA Webcast, Online
8:30am - Noon OSAA Webcast (Register by August 4)
  • Register by August 4
  • Each attendee listed with an email address will be sent webinar instructions prior to the webcast



Please ensure the information you entered is correct before submitting your registration.
An email will be automatically sent to the first attendee's email address with registration confirmation.


Webinars, Trainings, and Q & A Sessions


OSAA "Essentials" Webinar Series

These webinars are designed to help Athletic Directors and administrators become more efficient and share best practices. Each webinar will be recorded and posted on the website, see below.
2022-23 Administrator Workshop
 Fri. 8/12/2022 - 8:30am Download Video Recording Download PowerPoint Presentation Workshop Packet
Practice Limitation
A webinar on the Practice Limitation Rule - 6A, 5A, 4A Pilot 		Thurs. 8/11/2022 - 3:00pm Download Video Recording Download PowerPoint Presentation
Resources for Athletes' Continued Education Wed. 9/30/2020 - 2:30pm Download Video Recording
Dealing with Challenging Parents Thurs. 6/25/2020 - 1:00pm Download Video Recording
Evaluations, Interviews, & Hiring Coaches
Presenters - Kevin Bryant, Nathan Stanley, and Kris Welch 		Thurs. 6/18/2020 - 1:00pm Download Video Recording Download Supplemental Files
Inputting Schedules & Rosters Thurs. 6/4/2020 - 1:00pm Download Video Recording
Managing YOUR school on the OSAA Website Thurs. 5/14/2020 - 1:00pm Download Video Recording
Transfers and Eligibility Policies & Rules/Forms Thurs. 5/7/2020 - 1:00pm Download Video Recording

AD Chat & Chew Webinar Series

These webinars are designed to provide a forum for sharing, learning and growing as Athletic Administrators. ALL are welcome, and we highly encourage New Athletic Directors and their Mentors to attend. Most sessions will have a theme, with 20-30 minute presentations followed by a Q & A session. Each webinar will be recorded and posted on the website, see below.
Leading with Character
Bruce Brown, Proactive Coaching 		Thurs. 03/04/2021 - 12:00pm Download Video Recording
Eligibility & Transfers
OSAA Staff 		Thurs. 02/18/2021 - 12:00pm Download Video Recording
Scheduling with Integrity, Communicating / Tracking
Dennis Burke & OADA Executive Board 		Thurs. 02/04/2021 - 12:00pm Download Video Recording Download Chat Log
First Session Q & A with OSAA Staff
How are you doing, what is on your mind, needs, questions, concerns? 		Thurs. 01/21/2021 - 12:00pm Download Video Recording Download Chat Log