State of Oregon Requirements
Per Oregon Administrative Rule (OAR 333-019-1030), officials are considered contractors/service providers to schools and are required to be fully vaccinated or provide documentation of a medical or religious exception after October 18, 2021 in order to officiate school events, regardless of where the school event is held.
NOTE: Schools or school districts are permitted to implement additional requirements and can be more restrictive.
Contractors/service providers are responsible for obtaining proof of vaccination and maintaining this documentation in accordance with state and federal laws for two years pursuant to OAR 333-019-1030. Contractors must attest to abiding by this OHA requirement and provide the proof of vaccination to OHA upon request. This optional tool is provided by the OSAA for non-OSAA certified officials, in sports that are not tied to a local officials association, to be able to upload vaccination records that can be shared in order to attest to meeting these state requirements.
The term fully vaccinated means having received both doses of a two-dose COVID-19 vaccine (such as the Pfizer or Moderna vaccines) or one dose of a single-dose COVID-19 vaccine (such as the Johnson & Johnson Janssen vaccine) and at least 14 days have passed since the individual's final dose of COVID-19 vaccine. Currently, booster doses are not required to be considered fully vaccinated.
Proof of vaccination means documentation provided by a tribal, federal, state, or local government, or a health care provider that includes an individual's name, date of birth, type of COVID-19 vaccination given, date(s) of dose(s) administered, type of vaccination, and the name and location of the health care provider or site where the vaccine was administered. Documentation may include, but is not limited to, a COVID-19 vaccination record card or a copy or digital picture of the vaccination record card, or a print-out from the Oregon Health Authority's immunization registry.
Required Information to Create a New Vaccination Record
You will need to provide the following information:
- Your first name and last name (middle initial is optional)
- Your date of birth
- Your email address
- The date, location, and type of vaccine dose(s) received
- You will need to upload a file for verification of your records:
- A digital copy (scanned image, PDF, or other digital file) of your proof of vaccination
- Or documentation of a medical or religious exception from vaccination
Get Started
Create Record
If you are an OSAA sports official and a member of a local officials association (
football,
volleyball,
soccer,
basketball,
wrestling,
cheerleading,
baseball, and/or
softball), then do not use this form, use the
Official's Form instead.
Existing Records
If you already created a vaccination record through the OSAA website - OSAA certified officials or event staff - you will not need to create a new record for other officials. If you want to add another sport to your existing vaccination record, send an email to
support@osaa.org with your name, email address, and which sport(s) you want to add to your existing record. Duplicate records are not allowed for the same name/email/DOB combination.
Personal Information
Provide your personal information in the fields below and select your involvement with OSAA State Championship events. The
Next button will be enabled once all of the required information is provided. You may need to click outside of a text-field to confirm its value.
Sport
If you are an official for
football,
volleyball,
soccer,
basketball,
wrestling,
baseball, or
softball, then do not use this form;
click here.
From the list below, select every sport that you officiate. You must select at least one and you can select multiple. Along with the sport, the individuals that can access your vaccination record are listed for reference.
Vaccination Information
The following section asks for your vaccination information or if you have a documented medial or religious exception. The
Next button will be enabled once all of the required information is provided. You may need to click outside of a text-field to confirm its value. If you received a two-dose vaccine, the types must match and the second dose date must be later than the first dose date.
Exception
(Only check this box if you have a medical/religious exception)
Type of Exception
Which type of documented exception do you have?
The next section will ask for proof of documentation and allow you to upload a file.
Review & Documentation
A summary of your information is shown below. Confirm the information is correct.
Be sure to check the "I'm not a robot" check-box before you
Submit your form.
Review Your Information
| First Name |
|
| Middle Initial |
|
| Last Name |
|
| Email Address |
|
| Date of Birth |
|
| Patient Number |
|
| First Dose Date |
|
| Vaccine Type |
|
| Clinic/Site/Provider |
|
| Second Dose Date |
|
| Vaccine Type |
|
| Clinic/Site/Provider |
|
| Fully Vaccinated Date |
|
| Documentation File |
|
Documentation
Confirm You Are Not a Robot
You must upload your Proof of Vaccination or Documentation of Exception. This documentation will be referenced to verify this digital vaccination record (i.e., the information you provided matches an official proof of vaccination or your exception form is filled out completely. Verification only asserts your information is accurate and does not affirm the validity of your vaccination nor the approval or denial of your exception.) This summary web page cannot be used as proof of vaccination, you must upload separate documentation provided by a tribal, federal, state, or local government, or a health care provider that includes your name, date of birth, type of COVID-19 vaccination given, date(s) of dose(s) administered, type of vaccination, and the name and location of the health care provider or site where the vaccine was administered.
